The Notary To Call - Belinda Davis 		       Mobile Notary Public and Loan Signing Agent Serving Sacramento & Placer Counties

(916) 436-9012 Main

cell/text  (971) 570-6900


Copies of Birth, Death or Marriage records



Identification



Foreign Language



Personal Appearance before the Notary



Power of Attorney




Signature by Mark instead of signing out your name



Thumbprint






Can you notarize copies of a birth, death or marriage certificate for me?

In the State of California a notary cannot notarize copies of a birth, death or marriage certificate. These are vital records and need to be obtained from the issuing agency.


What if I do not have the type of identification required?

CREDIBLE WITNESS

If you do not have acceptable identification you can use what is referred to as Credible Witnesses. There are some rules to this type of identification.


If you do not have proper identification, you may be able to use two credible witnesses who will appear with you and are willing to swear, under oath, to your identity.


These two individuals each MUST have a valid ID as described on my Required ID page. The Credible Witnesses must know you personally and be disinterested parties in the document to be notarized. In other words, they cannot have any financial interest in the document you are signing, nor can they be named within the document.


             1. The individual appearing before the notary public as the signer of the document is the person named in the document;

             2. The credible witness personally knows the signer;

             3. The credible witness reasonably believes that the circumstances of the signer are such that is would be very difficult or                  impossible for the signer to obtain another form of identification;

             4. The signer does not possess any of the identification documents authorized by law to establish the signer’s identity;                  and

             5. The credible witness does not have a financial interest and is not named in the document signed.


These witnesses do not sign the document but do sign the Notary’s journal. They will be required to leave a thumbprint and their ID information will be recorded after taking the above oath or affirmation.


Remember, the Credible Witnesses have to bring their acceptable identification with them to the signing. Also, before you ask someone to act as a your witness, remember they will be put under oath subject to penalty of perjury. If a witness who has financial interest in the document and they are convicted of perjury, they will forfeit any financial interest in the document. (California Civil Code 1185, (4), (e).)


I have a document in a foreign language. Can it be notarized?

Yes, your document can be notarized if it is not in English.

It must appear to me to be complete. Filled in. I cannot notarize blank or incomplete documents. Other than that I can notarize it just like any other document. I do however need to be able to communicate with the signer of the document.


My wife cannot come to the signing. Can she sign the paper and I bring it with me already signed?

Please see my page titled Required ID on this site. I know it can be inconvenient but there is no substitution for the signer personally appearing before the notary. It is necessary for me to identify the signer in person and the signature must be witnessed by me or attested to by the signer in person. Keep in mind, a thumbprint can be required by the signer as well.


I’ve been asked to provide a copy of a Power of Attorney. What do I do?

CERTIFIED COPY OF POWER OF ATTORNEY


This is easy for you to accomplish. I have a special form I fill out just for a Certified Copy of Power of Attorney.


A couple of things to keep in mind.


The way to make this quick and easy for the both of us is for me to witness the copy being made. Then I know for sure it is an actual copy of the original and I do not have to take up our time in comparing the two documents. We can meet at your office, at your home scanner, or a copy center. Anywhere there is a copier for us to use.


Why would I want a Certified Copy of a Power of Attorney?

I have heard, many times when you are exercising your rights under the Power of Attorney, someone will ask you to provide a Certified Copy for them to keep on file or they want to hold onto the original for a time. Do you want to hand over your original? Get a couple Certified Copies made when you notarize your Power of Attorney while you have the Notary there. (You need a Notary to make a Certified Copy.) Also, at times, a relative would like to have an equivalent of the original. Another idea is, you can keep the original in a safe deposit box or other place of safe-keeping, and carry the Certified Copy with you. I can help you with this! : )


What if I am unable to sign my name but can make a mark?

SIGNATURE BY MARK (X)

If the signer named in the document cannot write (sign) his or her name, that person may sign by mark (X).


There are guidelines for Signature By Mark that must be adhered to.


A person must be able to sign or make a mark on the document and the notarial journal under his/her own power. It may be acceptable for someone to support his/her arm during the signing, but the support-giver cannot help to make the signature or mark for the person by guiding the signer’s hand or moving the paper.


Following is an example of a document executed by signature by mark. (Civil Code section 14 and Civil Code section 1185)



























Why is a thumbprint necessary?

A thumbprint is absolute proof as to the signer’s identity. A signature can be forged and there are convincing fake IDs, but one cannot forge a finger print. This is especially vital for any document that has a financial consequence to any individual involved.


If the document to be notarized is a deed, quitclaim deed, deed of trust or other document affecting real property or a power of attorney document, the notary public shall require the party signing the document to place his or her right thumbprint in the journal.

(Gov’t Code sections 8206)                                                                                                                                            




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Power of Attorney

{Sample of Signature by Mark only - not recommending this as a sample Power of Attorney.}

I, Bob Smith, give my power of attorney to Jane Brown to act as my attorney-in-fact on all matters pertaining to the handling of my estate, finances, and investments. This power of attorney is to remain in effect until another document revoking this instrument has been filed of record thereby rendering this instrument null and void.


   X     Bob Smith      March 01, 2014

   By: Witness #1         Happy Camper      (Mr. Happy Camper wrote in the name Bob Smith after the X.)        Witness #2        Windy Day


(Notarization done here)

Questions and Answers